Does your organisation have a digital document strategy?

Jan 14, 2019

Thomas Taylor
CEO E-Sign

Over the next two weeks I will look at the steps needed for businesses to adopt digital processes and the benefits

Autonomise document back end processes

2019 promises to see an emergence of key technological trends according to Forbes, with ‘autonomous things’ being at the forefront of most major companies, who’s mandate is to autonomise as many processes as possible. From machine automation to back office processes.

In this article E-Sign takes a look at how you can meet your digital document strategy, to facilitate in digital progression.

Holistic view of your paper workflows

Take a holistic view of your paper workflows

Research suggests that over half of organisations are yet to review the current state of their paper processes. IT leaders can use print assessment tools to get an in-depth insight into the running of current workflows and how much they are costing. These insights can be applied and a cost-benefit analysis can be implemented into digitising the document process to strengthen the document management systems integrity.

Get into the data

Get into the data

Diving into your data is vital to achieving the full benefits of adopting electronic signatures. The data will identify where you will benefit most from digitisation using analytics to track and measure how your documents are used. These insights will help you foster a greater understanding of the vulnerabilities in your current document management infrastructure.

Embed digitisation into the culture of your organisation

Embed digitisation into the culture of your organisation

Once an assessment has taken place, it is important to share these findings and implement a digitisation process throughout your organisation. Leaders can then initiate and monitor via KPI’s the payoffs of digitisation which will be evident in costs, security and agility.

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Scale out automation

Digital progression requires organisations to use multiple tools, which in turn provide a greater benefit in scaling-up your organisation quickly and effectively. A new digital autonomous process will instantly free up valuable employee time, allowing the rapid adoption of new projects, innovation, and expansion of your technology workflow.

Autonomy doesn’t necessarily mean a reduction in your work force.

Workflow automation however is not synonymous with a reduction of the workforce, companies should instead leverage the strengths of their employees and facilitate them in using a collaborative process that drives positive change to both the organisation and its customers.

Next week I will discuss the different areas of print analytics and the areas where businesses are benefiting from document digitisation, and where efficiencies are still to be made

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